Privacy Policy

Effective Date: August 28, 2025

This Privacy Policy describes how GateBook ("the App," "we," "our," or "us") collects, uses, and protects your information when you use our password location management application. We are committed to protecting your privacy and ensuring the security of your personal information.

1. Information We Collect

1.1 Information You Provide

• Access Codes and Passwords: You voluntarily store access codes, passwords, and related notes within the App
• Location Names and Addresses: You provide names and addresses associated with stored access codes
• Notes and Comments: Any additional information you choose to store alongside your access codes

1.2 Automatically Collected Information

• Location Data: When you grant permission, the App collects your device's GPS coordinates to:
  • Display your current location on the map
  • Associate stored access codes with geographic coordinates
  • Provide location-based search and organization features
• Device Information: Basic device identifiers necessary for app functionality and crash reporting
• Usage Analytics: Anonymous usage statistics to improve app performance and features

1.3 Information We Do Not Collect

• We do not collect personal identification information such as your name, email address, or phone number
• We do not access your device's contacts, photos, or other unrelated data
• We do not track your browsing history or activity outside the App

2. How We Use Your Information

2.1 Core Functionality

• Data Storage: All access codes and location information are stored locally on your device using encryption
• Map Services: Location data is used to display relevant map information and search results
• Data Organization: Your stored information is organized and presented for easy access and management

2.2 App Improvement

• Performance Analysis: Anonymous usage data helps us identify and fix bugs, improve performance, and develop new features
• Crash Reporting: Technical data is collected to diagnose and resolve app crashes

2.3 Premium Features

• In-App Purchases: Purchase information is processed through Apple App Store or Google Play Store to unlock premium features

3. Data Storage and Security

3.1 Local Storage

• On-Device Storage: All your sensitive data (access codes, passwords, notes) is stored locally on your device
• Encryption: Sensitive data is encrypted using industry-standard encryption methods
• No Cloud Sync: Your access codes and passwords are never transmitted to or stored on external servers

3.2 Security Measures

• Data Encryption: All stored data is encrypted to protect against unauthorized access
• Secure Transmission: Any necessary data transmission uses secure, encrypted connections
• Access Control: Only you can access your stored information through the App interface

3.3 Third-Party Services

The App integrates with the following third-party services that may collect limited data:

• Google Maps: Location data for map display and geocoding services
• Apple App Store/Google Play Store: Payment processing for in-app purchases (no user account information is shared with our app)
• Operating System Services: Location services provided by iOS/Android

4. Data Sharing and Disclosure

4.1 Local Data Only

• All your sensitive data (access codes, locations, notes) is stored locally on your device
• We do not have access to your stored data and cannot share it with anyone
• No data is transmitted to external servers or third parties

4.2 Anonymous Analytics Only

• Only anonymous, non-personal usage statistics may be collected for app improvement
• This data cannot be linked to you or your stored information

5. Location Information

5.1 Permission Requirements

• Explicit Consent: The App requests your explicit permission before accessing location services
• Purpose Limitation: Location data is used only for the purposes described in this policy
• User Control: You can revoke location permissions at any time through your device settings

5.2 Location Data Use

• Current Location: Used to center the map on your current position
• Geocoding: Converting addresses to coordinates and vice versa for mapping purposes
• Search Enhancement: Improving location-based search results and suggestions

5.3 Location Data Storage

• Location information is stored locally on your device in encrypted format
• No location tracking or history is maintained beyond what you explicitly save

6. Children's Privacy

GateBook is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will take steps to delete it promptly.

7. Your Privacy Rights

7.1 Data Access and Control

• View Your Data: You can access all stored data through the App interface
• Modify Data: You can edit or delete any stored information at any time
• Export Data: You can export your data for backup purposes

7.2 Data Deletion

• App Uninstall: Uninstalling the App permanently removes all stored data from your device
• Manual Deletion: You can delete specific entries or all data through the App settings
• No Recovery: Once deleted, data cannot be recovered as it is not backed up to external servers

7.3 Permission Management

• Location Services: You can enable or disable location access through your device settings
• App Permissions: You can review and modify app permissions at any time

8. Data Retention

8.1 Local Storage Duration

• Data is retained on your device until you choose to delete it or uninstall the App
• No automatic data expiration or deletion occurs without your action

8.2 Analytics Data

• Anonymous usage analytics may be retained for up to 12 months for app improvement purposes
• This data cannot be linked back to individual users

9. International Data Transfers

Since all sensitive data is stored locally on your device, international data transfers are minimal and limited to:

• Anonymous analytics data for app improvement
• Map services provided by Google Maps
• Payment processing through app stores (no personal data is transferred to our servers)

10. Privacy Policy Updates

10.1 Notification of Changes

• We may update this Privacy Policy from time to time
• Significant changes will be communicated through the App or app store updates
• The effective date at the top of this policy indicates when it was last revised

10.2 Continued Use

Your continued use of the App after privacy policy updates constitutes acceptance of the changes.

11. Third-Party Links and Services

11.1 External Services

The App may contain links to external mapping services or websites. This Privacy Policy does not apply to third-party services, and we encourage you to review their privacy policies.

11.2 Integration Partners

• Google Maps: Subject to Google's Privacy Policy for location and mapping services
• App Stores: Payment processing only - subject to Apple App Store or Google Play Store privacy policies

12. Data Security Incidents

In the unlikely event of a security incident affecting your data, we will:

• Take immediate steps to secure your information
• Notify affected users promptly if required by law
• Provide guidance on protective measures you can take

13. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or your data, please contact us:

Email: [Your support email] Website: [Your website URL]

We will respond to privacy-related inquiries within 30 days.

14. Compliance

This Privacy Policy is designed to comply with applicable privacy laws and regulations, including but not limited to:

• General Data Protection Regulation (GDPR) for EU users
• California Consumer Privacy Act (CCPA) for California residents
• Other applicable local privacy laws

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By using GateBook, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and use of information in accordance with this policy.

Last Updated: August 28, 2025